Writing management reports is one of the important skills that employees must possess, especially those whose job duties include preparing reports and submitting them to senior management officials.

Report writing is an important skill that employees must possess, especially those whose job duties include preparing reports and submitting them to senior management officials.

The report in terms of preparation goes through five stages, namely, preparation and preparation, defining its purpose and the main topic that will be addressed, then the structural structure, in which the main headings are developed and the ideas that will be included, then the body of the report, which covers the situation for which it is prepared, as well as the information to be communicated to senior management, then followed by the conclusion, which is often brief, in which the report writer clarifies his opinion on what was highlighted in his review of the topic - if he has the right to express an opinion -.

The writer must take into account some points, including clarity of language, not using long sentences, but prefer short sentences, including one idea, as well as using means of clarification, if possible, such as graphs and illustrations, for ease of reading and preserving the official's time.

Finally, the revision stage comes to ensure the general form of the report, check the appropriate template for writing and narrative, delete verbose sentences or digressions, ensure the integrity of writing and words, free of spelling and grammatical errors, and check dates, references and names.

Finally, the revision stage comes to ensure the general form of the report.

The phrases in the report vary according to the meaning to be conveyed. When the purpose of writing is to communicate information to those who hold senior management positions and inform them of what has been done on a subject, the report should end with the phrase ”please kindly inform”. When the report aims to take urgent and necessary action, it should end with the phrase “Please kindly take the necessary action or instruct to take the necessary action”. When the content of the report presents a proposal, the report should conclude with the words "Please kindly consider and approve".

There are some traditional phrases in the report that are not recommended: "We enclose herewith." It is better to use "We are honored to enclose . ." and "For your information and information," which should be replaced with "We are pleased to inform you of ." And other phrases that contain gentle and polite words that carry the meaning of humility, kindness and sophistication