Department of Administrative Affairs
Sami Abdulaziz
A healthy work environment is one of the most important components of success for any organization or company, and senior management must appoint a manager and an appropriate number of employees whose main task is to improve the work environment and provide the necessary tools and services to help all departments of the company to work without administrative issues resulting from the lack or mere delay in the availability of tasks and tools necessary to accomplish work and achieve goals.Administrative Affairs Department is specialized in the field of administrative affairs. The Administrative Affairs Department is responsible for everything related to the affairs of the company's headquarters and its equipment, from offices, furnishings, office tools and computers to cafeteria needs and cleaning tools.
Duties of the Administrative Affairs Department:
- Contracting with suppliers to supply what the company needs from furniture, offices, electronic devices, photocopiers, office tools and all auxiliary tools such as air fresheners, detergents, etc.
- Contracting with an internet company to deliver the service to offices and multiple company locations so that employees can communicate with customers in order to preserve the value of time and speed up the completion of tasks.
- Contracting with hardware maintenance companies to ensure that their work continues and that the wheel of work does not stop.
The Administrative Affairs Department is responsible for operating and maintaining the company's cars and following up on everything related to them from renewing car licenses and visiting the dealer for periodic maintenance.
- Contracting with mobile phone companies and providing lines for employees to facilitate them, and the Administrative Affairs Department also follows up on the payment of employees" bills so that the service continues.
The archive (the place where official papers and contracts are kept) is also within the jurisdiction of the Administrative Affairs Department, where documents and official papers are kept in a safe place and are saved in a scientific and thoughtful way either according to the date of the document or according to the alphabet for easy retrieval and delivery to the official with a temporary receipt until it is returned again.
Organizational Structure of the Administrative Affairs Department: - Director of the Administrative Affairs Department.
<Procurement Officer with a team of employees to purchase supplies.
The maintenance department includes a number of engineers and technicians to maintain equipment and machinery for all departments of the company.
- Automotive Department: It includes engineers, drivers and auto mechanics.
Whoever wants to succeed does not leave anything to chance, and administrative affairs is responsible for organizing things for all departments and workers.
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